Oakville Wine Enthusiasts Club
Guidelines for Presenters

The club provides:
  • Conveniently located tasting venue with ample free parking at St. Joseph’s Banquet and Conference Centre at 300 River Oaks Blvd E., Oakville, ON L6H 5T1 – this is at the corner of River Oaks Blvd and Trafalgar Rd.
  • The presentation begins at 7:30 and ends by approximately 10:00pm.
  • We provide wine glasses, a presentation table and microphone, a screen and an easel.
  • Six pourers to assist in pouring the wine to members and guests who are seated at tables of 10
  • We provide fruit, cheese and crackers at each table to accompany the wines.  
  • Ice for chilling white wines – presenter will need to bring a large container for chilling wines.
  • One drop-off point, sorting and distribution of ordered wines
  • Approximately 100 members & guests at each tasting
  • Club provides a “Special Occasion Permit” (SOP) for the evening.
  • Your company will be highlighted on the club’s website and social media during the month of the tasting.

The presenter provides:
  • Six varieties of wine – usually three white and three red – at your discretion. Wines not available at the LCBO are preferred – please bring sufficient wine to allow a minimum of one a 1oz pouring per wine per person.
  • A large container for chilling white wines
  • 70 order forms (template provided by the club) that must be used for the event – all prices on the order form MUST include all taxes, delivery and deposit charges. 
  • Processing of all credit card orders – this MUST be done by the presenter as the Oakville Wine Enthusiasts Club does not order and resell wine.
  • Raffle draw prize; $50 value. Restaurant certificates, gift baskets, wine glasses, and certificates to be used against the evening’s wine purchases are acceptable. We are NOT allowed to offer alcohol as raffle prizes.
  • Information about your company -  to be provided at least 3 weeks in advance to allow us to promote your company on our website and social media
  • Promotional material to be placed on the tables the night of the tasting

Please arrange to arrive at St. Joseph’s Banquet and Conference Centre by no later than 6:30 p.m. for set up on the night of your presentation.

We look forward to tasting your wines!

Industry Relations Manager
Oakville Wine Enthusiasts Club